AFTER SCHOOL BEACON

Privacy Policy

Last updated: November 10, 2025

Introduction

When you create an account, enroll your child in a program through our shared marketplace, or otherwise interact with After School Beacon, you trust us with personal information. This Privacy Policy explains what personal information we collect, how we use it, how we share it with third‑party Providers who deliver the programs you book, and your rights regarding it.

“We,” “us,” or “our” refers to After School Beacon. “You” or “your” refers to the parent or guardian creating an account or enrolling a child. “Provider” refers to any independent third‑party vendor offering programs through our marketplace.

We do not sell your personal information.

Data Roles Under California Privacy Laws

Under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), After School Beacon acts as a “business” with respect to personal information we collect directly from you. When we share your personal information with Providers to facilitate enrollment, those Providers act as independent “businesses” or “service providers,” depending on the nature of the services. We require Providers to use your information only for the specific program you have booked and to comply with applicable privacy laws. We are not responsible for a Provider’s independent privacy practices, and we encourage you to review each Provider’s privacy policy.

Why Do We Collect Personal Information?

We collect and process personal information for the following purposes:

To create and manage your account.
To process orders, facilitate enrollment in Provider programs, and communicate with you about your child’s participation, schedule, billing, and safety.
To provide a safe and healthy environment for children, including administering first aid or medical care when necessary.
To comply with legal obligations (e.g., child‑care licensing, health, safety, and education regulations).
For our legitimate business interests, such as improving our Platform, analyzing usage trends, and developing new features, so long as those interests do not override your rights and freedoms.

What Information Do We Collect?

Information You Provide Directly

Parent/guardian contact information: name, address, email address, phone number.
Account credentials: username and hashed password.
Additional personal information: emergency contacts, custody information (if applicable), authorized pick‑up persons.
Child’s information: name, date of birth/age, grade, school, medical needs/allergies/medications, immunization history, insurance provider, educational program or needs.
Registration and waiver information: responses to forms, waivers, and permission slips.

Information Collected Automatically

Usage data: IP address, browser type, device type, operating system, date/time stamp, pages visited, clicks, and referring URLs.
Cookies and tracking technologies: we use cookies to remember your preferences, pre‑populate forms, and analyze marketing efforts. You may disable cookies in your browser, but some parts of the Platform may not function properly.

Information from Third Parties

Payment processing: our payment processor provides us with the last four digits of your payment card and the payment status, but we do not store full card numbers.
School or district integration: if your district integrates with our Platform, we may receive student enrollment data (e.g., name, grade, school) from your school.

How Do We Use Personal Information?

We use your personal information to:

Provide, operate, and maintain the Platform.
Process orders, enrollments, and payments.
Communicate with you about your child’s participation, program updates, billing, and emergencies.
Ensure program safety and compliance with applicable laws.
Improve our Platform, analyze usage trends, assess training needs, and develop new features.
Provide marketing or promotional communications (with your consent where required).
Fulfill our contractual obligations and pursue our legitimate business interests, so long as your rights are not adversely affected.

How Is Personal Information Shared?

We will not sell your personal information. We may share your personal information in the following circumstances:

With Providers (Third‑Party Vendors)

When you place an order for a program offered by a Provider, we share the information necessary to complete your enrollment, including:

Parent/guardian name, email, and phone number.
Child’s name, age/grade, school (if provided).
Any medical or allergy information you provide on the registration form.
Any waivers or consent forms you have signed.

Providers are required to use this information only to administer the program you have booked and may not sell or share it with third parties except as required by law.

With Your Consent

We may share your information with other third parties when you have given explicit consent (e.g., releasing information to a non‑custodial parent or other authorized adult).

With Service Providers

We engage third‑party companies to perform services on our behalf, such as payment processing, cloud hosting, analytics, and email delivery. These service providers are contractually bound to use your information only to perform the services we request.

With Schools or Facilities

When necessary to ensure program quality, operations, safety, or compliance, we may share relevant information with your child’s school administration or host facility.

For Legal Compliance or Business Transfers

We may disclose your information if required by law, court order, or governmental regulation, or if reasonably necessary to protect the rights, property, or safety of After School Beacon, our users, or the public. In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

De‑Identified or Aggregated Information

We may share de‑identified or aggregated information (from which individuals cannot be identified) for research, administrative, or program‑improvement purposes.

Children’s Information & FERPA

Our Platform is designed for parents and guardians, not for children under the age of 13. We do not knowingly collect personal information directly from children under 13. Only parents or guardians should complete registration/enrollment forms for children.

Student Education Records (FERPA)

If your child attends a program operated by a school or school district, certain information about your child may constitute “education records” under the Family Educational Rights and Privacy Act (FERPA). We act as a “school official” with a legitimate educational interest on behalf of participating schools when processing enrollment information. Providers that receive student information under this exception are required to abide by FERPA limitations and to use such information solely for the purpose of providing the program. If you have questions about how your child’s school handles education records, please contact your school directly.

Cookies & Tracking Technologies

We use cookies and similar technologies to:

Keep you logged in.
Pre‑populate forms to save you time.
Analyze how you use the Platform.
Measure the effectiveness of our marketing emails.

You may set your browser to refuse all or some cookies, but that may make some parts of the Platform inaccessible or less functional.

Your Privacy Rights (Including California Residents)

If you are a resident of California, the CCPA/CPRA gives you the following rights:

Right to Know: You may request information about the categories and specific pieces of personal information we have collected about you in the past 12 months, the sources of that information, the business purpose for collecting it, and the categories of third parties with whom we have shared it.
Right to Delete: You may request that we delete personal information we have collected from you, subject to certain exceptions (e.g., to complete a transaction or comply with legal obligations). Note:Information already shared with a Provider to facilitate enrollment may be subject to that Provider’s own data retention and deletion policies. For deletion of information held by a Provider, please contact the Provider directly.
Right to Opt Out: We do not sell your personal information, so there is no need to opt out of sales.
Right to Correct: You may request that we correct inaccurate personal information.
Right to Non‑Discrimination: We will not discriminate against you for exercising any of your privacy rights.

To make a request, please email us at contact@afterschoolbeacon.com with the subject line “California Privacy Request”. We will verify your identity before responding. Authorized agents may submit requests on your behalf, but we will require proof of authorization.

Provider Privacy Policies

Providers listed on our marketplace may have their own privacy policies governing how they collect, use, and share information. We encourage you to review each Provider’s privacy policy before booking a program. This Privacy Policy applies only to information collected by After School Beacon and does not govern the practices of third‑party Providers.

Data Security & Retention

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure.

We retain your personal information for as long as your account is active or as needed to provide you with services, comply with legal obligations (e.g., 5‑year record retention for California ELOP/ASES programs), resolve disputes, and enforce our agreements.

Children’s Online Privacy Protection Act (COPPA)

Our Platform is not intended for direct use by children under 13. We do not knowingly collect personal information from children under 13 through our website or app. If we learn that we have inadvertently collected such information, we will delete it promptly. Parents may review and request deletion of information about their child by contacting us.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you by email or through a notice on the Platform. The “Last updated” date at the top of this policy indicates when it was last revised. Your continued use of the Platform after the effective date constitutes your acceptance of the updated policy.

Contact Us

If you have any questions about this Privacy Policy, would like to exercise your privacy rights, or withdraw any consent you have given, please contact us at:

Email: contact@afterschoolbeacon.com

Subject line: Privacy Policy Inquiry